FIRST

The property and affairs of this corporation shall be under the care and management of not less than four nor more than six directors and the President.  

The term of office for the directors shall be three years.  

Two members in good standing shall be elected annually to fill said term of office at the annual election meeting of said corporation.  

It shall be the duty of the above governing body to appoint a member in good standing to fill any vacancy occurring on the board and any office of this corporation between elections.  

The term of said appointment shall be until the following annual election.  

The Board of Directors will elect a Chairman at their first meeting following the annual elections. If the directors are deadlocked, the President will cast a tie-breaking vote.

 

SECOND

The Officers of this corporation shall consist of a President, Vice President, Recording Secretary and Treasurer. 

The term of office for the President, Vice President, and Recording Secretary shall be one year.  

The term of office for the Treasurer shall be two years, from when sworn in.  

Both the Recording Secretary and treasurer come with a commitment for an additional year to coach their replacements.  

Three trustees shall also be elected annually.   

Members wishing to be candidates for any office of this corporation shall submit their names in writing along with the signatures of a minimum of two members wishing to nominate said member.   Nominations must be submitted no later than one month prior to the election of officers. These nominations will be posted immediately for members to review.  

If no candidates submit for any certain office, nominations may be taken from the floor at the Annual election of Officers; otherwise no nominations may be taken from the floor.  

With legitimate reasons, any member can contest any nomination at the Annual election of Officers.

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(A) The Officers and Directors together constitute the “Executive Committee”, and are so described throughout the Bylaws and Rules.

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(B) Any Officer, Director, Or Trustee can be removed for just cause, and replaced at the discretion of the remaining Executive Committee. “Just cause” would include (but not be limited to) grossly irresponsible acts, such as persistent unexcused absenteeism or attending meetings while intoxicated.

 

THIRD  

It shall be the duty of the president to preside at all meetings of the members of said corporation, and in his absence the vice president shall preside. 

He shall also perform all duties specially required of him by the act at which this corporation is organized.   In the absence of the president or vice president at a general membership meeting, no vote can be taken on any actions without one or the other being present.

 

FOURTH

It shall be the duty of the recording secretary to make and keep records of votes, minutes and proceedings of all meetings pertaining to the members and meetings of the board of directors of said corporation.  

In the Secretary's absence. an interim person can be appointed to take minutes for that meeting.

(Written complaints against members/visitors and conclusions shall be part of the minutes as enacted, but will not be posted to the general public, only the action of the Board of Directors will posted.)  

The records shall at all reasonable times be open to the inspection of the members and posted at a location accessible to all members, with the exception being, no public posting shall be allowed concerning employees in regards to disciplinary issues.  

A log shall be kept of the names of individuals who would be banned from the club premises and shall be posted at a location accessible to the bartenders and officers as cross reference for the guest register.

The recording secretary is responsible for maintaining current membership lists, issuing/revoking door cards, and maintaining the Club’s E-Mail system.

He shall discharge all other duties specially required of such officer by the act aforesaid. He shall also transmit to the members and directors the notices required by these bylaws and by law.

 

FIFTH

It shall be the duty of the Treasurer to oversee the integrity of all cash receipts and disbursements for the Club.

He is responsible for filing taxes with all applicable agencies.

The Treasurer also acts as the official custodian for funds held by Club on behalf of members, including various leagues for golf, horseshoes, football, etc.     

  

SIXTH

Annual meetings of the members of said corporation and for the election of officers and directors thereof, and for the transaction of any other appropriate business, shall be held at the discretion of the President.   Thirty days’ advance notice of these meeting will consist of prominent signs in the members lounge, E-Mail reminders, and social media notifications.

A quorum for said meeting shall consist of 5 members of the executive committee (including either President or Vice President) and 25 members at current/said meeting.

 

SEVENTH

Special meetings of the members of said corporation may be held at any time, with 30 days advance notice.   The advance notice and quorum for special meetings will be the same as for annual meetings.

 

EIGHTH

Regular meetings of the Board of Directors of said corporation shall be held at the discretion of the chairman, and special meetings of the directors may be held at such times and places as in the opinion of the chairman and the interests of said corporation shall require, reasonable notice thereof.

Written complaints of a routine nature from members or employees will be addressed at the next regular Board meeting.

Written complaints involving violent or threatening conduct, however, require a response within five days.

Complaints will be acknowledged immediately upon receipt.

Response to complaints will be made in confidence, unless disciplinary action is warranted.

Complaints will be addressed by the Board of Directors and/or designated investigator who will abstain from voting if they are an officer of the Club.

No vote will be taken without appropriate quorum, consisting of either the President or Vice President, and a minimum of four directors present at such meeting.

 

NINTH

Whenever the trustees shall call in capitol stock of said corporation by installments of otherwise, the secretary shall give notice thereof, by letter addressed to the several stockholders at their respective place of residence, which notices shall be given at least 30 days before said payment shall be required to be made.

 

TENTH

The secretary shall keep regular transfer books, and no transfer shall be permitted except upon said books either by the stockholder in person, or by power of attorney executed by him for said purpose.

  

ELEVENTH

The Bylaws of this corporation may only be altered by a membership meeting, requiring 30 days advance notice.

A quorum for said meeting shall consist of 5 members of the executive committee (including either President or Vice President) and 25 members at current/said meeting.

  

TWELFTH

The affairs of stock of this corporation shall be managed by three trustees annually elected at the annual meeting of said corporation.

 

THIRTEENTH

The by-laws shall take precedent over the rules.

 

FOURTEENTH

The annual Election of Officers meeting shall be conducted under the direction of a Moderator, who will be appointed by the Board of Directors beforehand.

The meeting will be restricted exclusively to current members, who will be allowed admittance for at least a half-hour prior to the pre-announced time.

No admission will be allowed once the meeting is called to order.

Any uncontested candidates will be declared winners by the Moderator.

Open positions will be filled by nominations from the floor.

Candidates for office will be allowed to make brief speeches before the balloting begins.

Printed ballots will be issued for contested positions, and a secret ballot by the members will be conducted.

Paper ballots will be counted by two Board members, and the count witnessed by two members chosen from the floor.

Winners will be announced once the counts are validated.

In the event of a tie, the deadlocked candidates will again address the membership, and a second paper ballot vote will be conducted immediately.

If the second vote also results in a tie, a third ballot will be conducted with the President required to abstain. (Note: The Moderator, vote-counting Board members, and member witness to the balloting must not be candidates for any current elected position.)

Absentee ballots will be available upon request by the Chairman of the Board.     

  

FIFTEENTH

Meetings will be governed by the conventions described in “Roberts Rules of Order”, unless specified otherwise in these Bylaws. 

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BY-LAWS
Originated November 1936

Revised June 1979

Revised January 2002